# Checklists on a task (https://docs.treema.ai/en/docs/tasks/checklists/in-task)

Giving a task a checklist, and how the person doing the work marks it off with photos and notes.

A template only becomes useful when it's on a task. From then on it belongs to that task alone —
what gets ticked, photographed and written is the record of that particular job.

## Giving a task a checklist [#giving-a-task-a-checklist]

Two moments:

* **When you create the task** — the **Checklist** field in the create form, which lists your
  [templates](https://docs.treema.ai/en/docs/tasks/checklists/). Leave it at **No checklist** if the work doesn't need one.
* **Afterwards** — on the task card, the **Checklist** field offers **Select a checklist template**
  and an **Add checklist** button.

One checklist per task. If a task already has one, the card shows its progress instead of the
picker.

Progress is visible without opening anything: the task's row in the list carries the checklist
summary under its title, so a supervisor scrolling the list can see that room 204 is half done.

## Working through it [#working-through-it]

**Open checklist** on the card opens the task's checklist on its own screen — the one a housekeeper
actually uses, with the task number and title at the top and **Tasks** to get back.

![Screenshot: tasks/task-checklist](https://docs.treema.ai/screenshots/en/tasks/task-checklist.png)

1. Progress across the whole checklist
2. Items grouped by category, each with its two marks

Items are grouped under their categories, and each one has two buttons — thumbs up for **Mark as
done**, thumbs down for **Mark as not done**. Pressing the mark that's already set clears it, so an
item can go back to undecided.

Two marks rather than a single tick is the point of the module: "the minibar is stocked" and "the
minibar is empty and I couldn't restock it" are different answers, and a list that can only say
"done" loses the second one.

## Photos and notes [#photos-and-notes]

The chevron on the right of an item opens the space beneath it, where the evidence goes:

* **Add photo** — take or choose one or more pictures. This is what turns "the bathroom is clean"
  into something a manager can check without walking upstairs.
* **A note** — free text, saved as soon as you click away.

An item that carries either shows a small marker in its row — a camera with a count, a speech
bubble — so a completed list tells you at a glance where the evidence is.

<Callout title="Ask for photos where the answer is contested">
  Photographs are worth requiring for exactly the items that generate disagreement later: damage
  found on arrival, a repair signed off, a fridge restocked. Making every item photographic slows a
  round down and produces pictures nobody looks at.
</Callout>

## Who can mark it off [#who-can-mark-it-off]

Marking items, adding photos and writing notes is part of doing the work, so it's open to anyone
whose access lets them work the task — not just admins. Someone who can only read the task sees the
finished marks, the photos and the notes, but has no buttons to change them.

If a task has no checklist, the screen says so: "This task has no checklist."